Job Opportunities

Position: Administrative Officer
Open to: All Interested Candidates
Opening date: March 24, 2014
Closing date: April 04, 2014, AT 5:00PM

Job Summary
Sustainable Cambodia (SC) works to improve the self-reliance and quality of life of people in the communities it works in, through a participatory, empowerment-based approach. The Administrative Officer will work with the HR/Administrative Manager and the Executive Director to ensure and maintain the support system for SC staff to perform their jobs. The Administrative Officer will also support the HR/Administrative Manager in his daily tasks.

Job Responsibilities
A) Administrative Tasks
The Administrative Officer will be expected to:

Maintain all supplies needed for the efficient operation of the office and school by overseeing all SC material, equipment in stock within the check list (in and out).
Purchase all office materials and supplies such as, printer and copy ink, paper, pen, notebook… and keep them in SC stock with the record.
Distribute those materials as needed under the approval of HR/Admin Manager, and the Executive Director
Maintain records and reports that are needed to support Executive Director for effective communication with external partner as well as government affair. (Quarterly Report for CDC and MRD, Provincial Department)
Assist the HR/Admin Manager, and the Executive Director in order to follow up the monthly usages of motor and fuel for project operation
Make travel arrangements as directed by the Executive Director (ED)
Maintain a monthly phone call, internet usage, printing and photocopy log, electricity, water, reflecting all these items usage, cross-check these against monthly bills and report any discrepancies or unusual usage
Follow up materials/building repairing and maintaining
Coordinate repairs to office equipment
Keep and maintain the SC Inventory/Fixed Asset list
Assist the Training/Workshop/Meeting/Ceremony preparation, both in-house and external events.
Keep all grant proposals and report documents (archived doc)
Keep and update SC information board
Open and distribute mail
Take minutes at meeting signed by Executive Director and distribute minutes to all parties
Manipulating complex statistical data of entire SC programs
Perform any other administrative services needed to help staff which directed by HR/Admin Manager, and the Executive Director

B) Supervision and Reporting
The Administrative Officer will be expected to supervise the following staff:

Cleaners
Security Guards
Volunteer House keeper/cook

The Administrative Officer will be expected to report to:

HR/Admin Manager

C) Assisting the HR/Admin Manager
The Administrative Officer will be expected to assist:

Participate in staff recruitment and announcement as needed
Recruiting, training and supervising junior staff and delegating work as required
Ensure staff are following SC Policy and Procedure
Compose official letters, memos and reports, and prepare other documents as needed which assigned by the HR/Admin Manager and the Executive Director (ED).
Keep and maintain all staff CV and Bio, attendance/permission and office files including all SC contracts and building lease.
Requirements for Prospective Candidates
Currently enrolled in university in a related discipline (general management, business administration, economics) with one year minimum one year experience in an administrative or supervisory level OR university graduate in a related discipline with acceptable related work experience
Skilled in using the computer for email, research, and composing documents and familiar enough with MS Office and Internet Explorer to complete assigned tasks unsupervised.
Knowledge of the objectives, functions and relating policy and regulations of the department.
Ability to make independent decisions.
Ability to prepare reports and statements.
Ability to establish and maintain satisfactory relationships with the public, private industry and government personnel.
Flexibility, versatility and tolerance in a complex and ever-changing work environment.
Good verbal and written communication skills in English and Khmer

TO APPLY:      Candidates who are interested in applying for the above position MUST submit a current detailed resume
                     or curriculum vitae with a cover letter:
Address to:     Mr. YOUM Vicheka, Email:vicheka@sustainablecambodia.org, H/P: 095-968-963
Only short list candidates will be contacted for interviews and submitted CVs will not be returned.